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Incident Reporting

1.     As soon as any initial response is complete and incident is stable, immediately notify the Lab Director and/or Lab Manager, the Animal Facility or greenhouse Manager (if applicable), and the University Biosafety Officer (UBO).

2.     The UBO will acknowledge receipt of notification via email (to document notification) to the reporting person and other appropriate personnel.

a.     NOTE: If UBO does not acknowledge receipt of notification within two (2) hours, notify an Associate Biosafety Officer (ABO).

b.     If email is not available, the UBO/ABO will acknowledge receipt via phone call to the reporting person and other appropriate personnel.

Contact

Primary Method (cell phone)

Secondary Method (email)

UBO-Charlotte Waggoner

540-320-5864

ren@vt.edu

ABO-Chris Wakley

540-320-2089

cwakley@vt.edu

ABO-Anna Kroner

540-525-8574

akroner@vt.edu

3.     Reporting person and Lab Director/ Lab Manger/Animal Facility Manager must complete VT Lab Incident Report and submit it to the UBO/ABO via email immediately.

      The VT Lab Incident Report can be downloaded from the following URL: http://www.ehss.vt.edu/detail_pages/document_details.php?category_id=18&document_id=320

4.     UBO/ABO will acknowledge receipt of the report via email.

5.     UBO/ABO will complete the appropriate state and/or federal reporting forms and submit them to the NIH and/or CDC, as applicable.

6.     If an injury or exposure has occurred, an Employer’s Accident Report must be completed immediately by the supervisor per directions found at:  http://www.hr.vt.edu/benefits/workerscomp/index.html

If the supervisor does not complete the report in a timely manner, injured/exposed individuals are encouraged to complete the Report themselves.  If a hardcopy is completed rather than the online form, submit the hardcopy to Teresa Lyons (tlyons@vt.edu or MS 0318).

7.     If the incident involves recombinant/synthetic nucleic acids, modified animals, modified plants and/or other modified organisms, the incident needs to be reported to the IBC (ibc@vt.edu) within 24 hours after the incident has occurred.

a.     Complete the IBC Incident Report Template

b.     For more information on incidents reportable to the NIH, review the NIH Guidelines Incident Reporting FAQ Sheet